Preparing Items & Tagging


Kids Exchange Tags must be used.  We do not accept tags from other local sales.  (If you have items from another sale, see the TO AVOID RE-TAGGING ITEMS section below.


Have the following supplies on hand for an efficient tagging experience, you will need:

  • Colored Card Stock Paper (to pick-up, if unsold)
  • White Card Stock Paper (to donate, if unsold)
  • Scissors
  • Ink pen
  • Hole punch
  • Zip Ties (also called ‘cable ties’) and/or a Tagging Gun (see info. below)
  • Safety Pins (helpful when hanging clothing)
  • Quart & gallon size plastic bags (depending on the size of your shoes and loose items)
  • Clear packing tape
  • Metal hangers (available for free at most local dry cleaners)


Please Note:  Metal Adult Hangers are REQUIRED because most plastic hangers break easily and do not allow for maximum use of space.  We want to avoid your item falling on the floor as shoppers quickly look through the clothes. We do not have extra hangers on hand or the time to re-hang the items.  If the clothing is very small, safety pin the item to the outside of the adult metal hanger or bend the ends of the hanger to allow the item to fit.  Metal hangers can normally be found for free or very inexpensive at most local dry cleaners.


What to Sell:

ANYTHING FOR KIDS and MATERNITY!    Top quality, gently used children’s and maternity items.  See below for ideas:

Baby Equipment







Pack & Plays


Sporting Goods





Spring/Summer Sale (February, March or April) is for Spring/Summer clothing & shoes.

  • Fall/Winter Sale (August, September or October) is for Fall/Winter clothing & shoes.
    • Crossover clothing can be sold at either sale: including jeans, jean shorts, short or long sleeve t-shirts.



Due to federal safety standards, we are ONLY accepting cribs manufactured on or after June 28, 2011.

  • We are NO LONGER accepting car seats or booster seats.



It is the Seller’s responsibility not to sell recalled items.  If an item is in question, check the Consumer Protection website for recalls –, or Google search the toy, furniture, etc. that is in question to make sure it is not flagged as a recall.  Another option is to go directly to the manufacture’s website for a list of recalls.  The Consumer Protection Agency requires Resellers (which are the Sellers themselves) not to sell recalled items.  For your best interest as a Reseller, please make sure that recalled items are not brought to the sale.  Thank you for helping to make the Kids Exchange a safe place to shop!


  1. PRINT YOUR TAGS (also called‘Barcode Labels’):
  • Please DO NOT BOLD your barcodes. The Kids Exchange scanners do not easily read barcodes printed in BOLD.

Go to

  • Choose Virginia Beach
  • Click on ”Sell“
  • Click on the ‘quick link’ price tag            at the top right corner of the page

(or choose ‘Register & Print Tags’)

  • Input your Consignor # and password – If you do not know your Consignor #, you may request an email to be sent to you with this information.
  • Once in your account, choose ‘Order Barcode Labels’ from the left hand column.


Time Saving Hints:

  • You will be asked for quantity & price of tags. Print plenty of each price.   Do not consider your individual items when printing.  Simply print plenty of each price tag and decide on which tag to use when placing on the item.
  • You will also be asked if you want the items to go to charity if unsold. Decide if the majority of items will or will not go half price and print your tags accordingly.   Then print another set of tags with ‘NO ½ Price’ selected (if needed).   When tagging your items, it will help to have stacks of price tags for each dollar amount you have chosen to work with, and a separate set of tags to choose from with ‘No ½ price’ selected.   Bottom line:  It’s more time efficient to have different tags options printed and at your finger tips when tagging.  Avoid printing a tag for each individual item.  This will be too time consuming and not necessary.
  • Choose the price and quantity of barcode labels. Choose whether or not to let items in this group go ½ price on the last sale day.  Choose ‘submit barcode’ below the tag request boxes.  Now input the next price and quantity.  Continue doing this until you have requested all tags you will need.  Now go to the right hand column and choose ‘SUBMIT ORDER’.


  • We suggest barcode labels on both White AND Colored Card Stock for your quickest tagging experience.
  • WHITE Card Stock = give item to charity if unsold
    • Grey, ivory or off-white is always considered WHITE and will be donated.
  • COLORED card stock = I will pick item up if unsold
    • Use a ‘true color’ cardstock when tagging items for pick-up if unsold.


An important note about tagging your items correctly:

  • Parent volunteers sort each and every unsold item that Sellers tag w/ a color tag. This process is VERY labor intensive.
  • Please understand the system and make the right choice to use both white cardstock and colored cardstock when tagging your items. Only use colored cardstock for items that you absolutely must have back if unsold.  Please consider donating to those in need by using white cardstock.
  • Tagging correctly ensures that the sorting system is accurate and manageable. Thank you for respecting the time of our parent volunteers.



Kids Exchange, current sale, barcoded tags must be used.

  • CARDSTOCK paper must be used. (Copy paper is too thin and will not be accepted.)
    1. Cardstock is available at Wal-Mart or an office store and prints in your home printer.
  • Please do not use red cardstock – computer scanners do not like the red background.
  • Please do not use dark cardstock colors that are hard to read text and pricing.
  • Neon and pastel cardstock colors work great.

Sorting Numbers:

VERY IMPORTANT:  You will see your ‘Sale Specific’ Sort # on the bottom right corner of your tag.  This number will change every sale.  Your Sort # is used to place your unsold items where you can find them for easy pick-up after the Sale.   It is the Seller’s responsibility to check the City on the top of the tag and the date under the Sort # to make sure they are using the right city tag and Sort # for the upcoming Sale.


  • To Clarify: Your SELLER / CONSIGNOR # (above your barcode) will never change.  This number is assigned to you when you first register as a Seller with the Kids Exchange and will remain yours forever.   Your SORT # may change every sale (depending on when you register for the coming sale).  The Sort # can be found at the bottom right of your tags with the appropriate date.



  • Seller (Consignor) # / Price: Ties into your tag barcode and determines how you are paid.
  • Sort # / Cardstock Color: Determines how unsold items are sorted for you to pick up after the sale.


Re-Pricing an Item Already Tagged or Using a Tag from Another Sale:

  • If you wish to re-price your item already tagged from a previous Kids Exchange sale or using a tag from another sale, you will need to re-tag OR print a new tag on a 2×4 mailing label and place the label over the old tag. DO NOT change the price or consignor # by hand. The barcode coordinates with the printed price/consignor#, therefore the barcode must be re-printed if you wish to change the price. With Kids Exchange, unsold items with white tags go to charity and colored tags are returned to the consignor. Both white and colored 2 x 4 labels are available at Office Max.

Unsold Items from a Previous Kids Exchange Virginia Beach Sale:

  • If you have unsold items from a past Kids Exchange Virginia Beach sale that are already tagged, you can simply print ‘resort stickers’ from your account on Avery 5167 labels and place the sort sticker over the old sort number on the bottom right corner of your tag. You keep the same consignor number forever, but the sort # changes with each sale. To access your sort stickers, log into your account, and click ‘print stickers’ beside your Sort #.




Quality & Condition:

  • All items must be clean & in good condition – GENTLY USED or NEW.
  • No holes, stains or missing buttons, etc…
  • Please only bring items meeting these high standards. All items will be inspected at the door for quality control and to verify correct tagging procedures were followed.
  • Unacceptable items will be returned during the inspection process during receiving and anything overlooked during inspection will be pulled from the racks and donated.



Write in the Size:

  • Top right corner of tag
  • Use numerical sizing (2T, 3T, etc) if available, not S, M, L

Write in Description:

  • Bottom center of tag
  • Important in case tag falls off

Hole Punch

  • Hole Punch where indicated on your tag
  • Not too close to the corner

*Optional:  feel free to use hole punch reinforcements on high priced items

(available at office stores and Wal-Mart).  You may also reinforce with clear packing tape.


Zip Tie/Cable Tie

  • Attach tag to button hole, belt loop or collar tag of item.
  • Tag MUST be visible from the front torso of the item for ease of scanning.
  • Use safety pins ONLY if there is no place to zip tie (not recommended).
  • Zip ties are available in Wal-Mart or Home Depot’s electrical dept.
  • Test zip tie for security – must be inserted correctly in order to hold.


Tagging Gun

  • Attach through the tag of the clothing or through a seam.  This is very important as to not put holes in the clothing.
  • Tag MUST be visible from the front torso of the item for ease of scanning.


  • Sorting Numbers
  • Make sure that the ‘Sort #’ on the bottom of your tag is for the correct sale. The date of the sale is printed next each Sort #.  It is the Seller’s responsibility to make sure that the date is correct.  If the incorrect sort # is used, unsold items will not be available for pick up and will be given to another seller in error or charity.


  • Make sure that the correct City is located at the top of the tag. If a Raleigh, NC tag is used for the Virginia Beach, VA sale, there will be (2) identical Seller numbers in one Sale.  It is the Seller’s responsibility to make sure that they are using the correct City Tag or items will be given to charity.


Tag Example:




Place Clothing on Hangers:

    • Use only adult metal hangers – Metal hangers do not break and help with space limitations. Plastic breaks and items end up on the floor.
    • Available (free or low cost) at most dry cleaners. Also available at Wal-Mart, Family Dollar and Dollar Tree.
    • Safety pin small clothes on the outside of adult hangers.
      • Face hanger opening to the left, it should look like a “?” when holding it in front of you.


  • Sort your clothing by gender and size: You will place your own items on the racks at the sale.  It will save time, if they are pre-sorted by gender and size.



Write a brief description under the price.  If size does not apply, leave top right corner blank. 

Securing tags to toys & equipment:

  • Use zip ties whenever possible
  • If needed, use clear packing tape
    • Small Items, Loose Toys & Small Shoes – Place in Ziploc bag with tag inside. Use packing tape to securely close Ziploc bags.


Limitations and Requirements:


  • Do not bring stuffed animals that are not originally priced $10+
  • Limit 3 stuffed animals per Seller
  • Must be priced $5 and up
  • Must be in Like-New Condition


  • Limit 5 pairs per child, per Seller.
  • Must be priced $3 and up
  • Very, Gently Used OR New


  • If you are bringing 20+ books for sale, it is mandatory that you bring them in a cardboard box or very sturdy shoe box.  Boxes will be used to display books for ease in shopping.
  • Please place the books in the box with the spines facing up.
  • Cut all four of the box sides off so that the box is only deep enough for your tallest book.  When shoppers are looking down at the boxes, they should be able to read the titles on the book spines.


  • Plastic toys: use a permanent marker and write the following on the bottom of the item:  Seller #, Price, and Sort #.  Depending upon location – It is possible that these items will be placed in a secure outdoor sales area.  In the case of rain, this marking will ensure you are paid.  This process goes for all LARGE plastic toys (too large to display on a table), whether they were used indoor or outdoor by your child.
  • Also, attach a normal price tag securely with packing tape. The underneath marking is a secondary security.
  • Items include: bikes, cozy coops, scooters, outside playgrounds, toy boxes, ANYTHING PLASTIC that rain will not affect.
  • Please note: Kids Exchange Staff may move such items outside during the sale.  It is the Seller’s responsibility to mark the bottom of LARGE plastic items, even if they are dropped off inside the building.
  • This is a mandatory policy protecting Sellers and ensuring they are paid for items.

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