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Selling Manual

Is selling right for me?

 

Who can sell?

Kids Exchange is open to the public. Anyone is welcome to sell with the Kids Exchange.

 

How much do I make?

Sellers make 2/3 of their asking price on each item

The remaining 1/3 goes to pay the expenses of the sale 

A $15 Selling fee is also deducted from each Seller’s check 

* Our expenses include building rent, paid workers, equipment, and more

 

What are the perks of selling?

Clean Closets!

Extra Spending Cash!

Sellers who bring 10+ items to sell receive TWO (2) passes to the Seller’s Sale, AND advance entry to half price day(s) allowing you & a guest to shop before the public.

           * Click here for the complete schedule of the upcoming sale

 

What do I have to do?

  1. Tag & place your items out for sale
  2. Pick up (or donate) unsold items at the end of the sale. 

Sellers are NOT required to be onsite during the event.

 

How many items can I sell? 

No minimum, however, you must have at least 10 items to qualify for Seller’s perks

NO Maximum!

 

When do I get paid?

Checks are generally mailed two weeks after the Sale.

 

What can I sell?

ANYTHING that can be used for pregnancy to infants to kids to teens!

Clothing sizes Preemie to Youth up to size 22

          * The February sale is for Summer clothes and the July sale is for Winter clothes

          * All non-clothing items can be sold at both sales

Click here to see a sample list of items welcome at the sale

 

What items can I not sell?

All items must be clean & in good condition

No Recalled Items

* It is the Seller’s responsibility not to sell recalled items. Check the Consumer Protection website or the manufacturer’s website for recalls, or use a Google search to make sure it is not flagged as a recall. 

No clothing with holes or stains or any sort of disrepair

* Unacceptable items will be pulled from the racks and donated.

No items with missing pieces or items that do not work

* Unacceptable items will be pulled from the racks and donated

No Stuffed Animals 

Shoes (Limited)

Limit 5 pairs per Seller. Must be priced $3 and up

            No Maternity clothes

No Adult Home Furnishings

No Adult Women’s or Men’s sized clothing

No Mattresses per NC state law

 

I don’t want to/don’t have time to get my items ready to sell. Can someone else do this for me?

YES! We have a community of taggers who you can pay to get your items ready for the sale and deliver them. Simply click on ‘Tagging Services’ (located on the top Menu Bar) or join our Tagging FB page to find people who are providing this service.

 

 

 

A Step By Step Guide to Selling

1.  Register to become a seller

Click “Sell” on the menu at the top

Click “Register & Print Tags”

Click “Need a Consignor Number”

      * Registration will open at an advertised date prior to the upcoming sale

      * Follow us at KX Consignment on FB and Instagram for the latest updates

 

2.  Print tags

What is a tag?

Each item you sell must have a tag attached

Only official Kids Exchange tags can be used

NO handwritten tags

 

IMPORTANT Cardstock Guidelines

All tags must be printed on cardstock paper. 

* Regular paper will tear off and get lost

If you want to donate your unsold items, use WHITE cardstock.

If you want to pick up unsold items, use PASTEL or NEON colored cardstock.

* Dark colored cardstock is difficult for our scanners to read

* Red cardstock is very difficult for our scanners to read

* During the sorting process at the end of the sale, it is difficult for our volunteers to distinguish items tagged in grey, ivory, off-white, light yellow, etc. from white. If you’re not planning on donating unsold items, print your tags on a color other than white, off-white, ivory, light-yellow, etc.!     

 

How to Print Tags

Choose the LOGIN option, located on the top Menu Bar

If you are a new seller, choose ‘I need a consignor number’.  

Once you have an account, continue to follow the instructions below.

If you are a returning Seller, input your Consignor # and password 

Password is the last 4 digits of your phone # we have on file    

If you do not know your Consignor #, you can request an email reminder at consignkx@gmail.com

Log in to your account

Click on the gray Menu button

Click Barcode Labels/Tags from the drop down menu

Type in your price and how many tags you want at that price

            * 10 barcodes fit on one 8 ½ x 11 sheet of paper

Use the drop down menu to Allow Discount yes or no

*  YES (Allow Discount) – your items will sell for half price on designated half price days

* NO (Do not Allow Discount) – your tags will generate with FULL PRICE printed on each tag which means they will NOT sell for half price at any point during the sale

Click Submit Barcode

Continue ordering tags in different prices until you have all that you need

            * You can come back to this page and order new tags as many times as needed

Click Submit Barcode Order

 

PLEASE NOTE: The barcode generating portion of the website will close just before drop off day. You can still copy tags that you’ve already printed, but you cannot generate tags after this point.  

 

Printing Guidelines

            * Remember to print on cardstock paper only!

            * Do not bold your tags. They will not scan!  

On your Consignor Homepage, scroll down until you see Barcode Orders

Click on your most recent order

Save your order to PDF or print directly from your internet browser

* You can reprint this PDF as many times as you need to. The barcodes are not individual and can be attached to multiple items as long as it’s the same price.

Check your barcodes

Barcodes should look like this:  lllllllllllllll

Barcodes should be all one size, and without any spaces in the middle.  

If your barcode prints in two different sizes or with a space in the middle, please do not use them and contact consignkx@gmail.com

Do not use:   ”””””’ lllllllll

Check your sort number (if you want to pick up your unsold items)

Your Sort Number is on the bottom right corner of your tag. 

Your Sort Number is used to place your unsold items where you can find them for easy pick-up after the Sale. 

This number may change every sale depending on when you register as a seller.

* If you want to keep your sort number, sign up as soon as registration opens!

If your sort number has changed and you want to use old tags, you must print new tags   OR print stickers to cover up your old sort number. To print resort stickers, buy Avery 1567 labels. Click on print resort stickers from your consignor homepage

 

 

3.  Prepare items for the sale

All items must be clean & in good condition

No Recalled Items

* It is the Seller’s responsibility not to sell recalled items. Check the Consumer Protection website or the manufacturer’s website for recalls, or use a Google search to make sure it is not flagged as a recall. 

No clothing with holes or stains or any sort of disrepair

* Unacceptable items will be pulled from the racks and donated.

The February sale is for Summer clothes and July sale is for Winter clothes

           * Example February only clothes: bathing suits, shorts, tank tops, July 4th outfits 

* Example July only clothes: winter coats, snow pants, sweatshirts, heavy sweaters, holiday outfits

* There is never a sale-specific restriction on ITEMS, only CLOTHING due to space

No items with missing pieces or items that do not work

* Unacceptable items will be pulled from the racks and donated

No Stuffed Animals 

Shoes (Limited)

Limit 5 pairs per Seller. Must be priced $3 and up

            No Maternity clothes

No Adult Home Furnishings

No Adult Women’s or Men’s sized clothing

No Mattresses per NC State law

 

Helpful items to have

Zip ties (also called ‘cable ties’)

Quart & gallon size plastic bags 

Clear Packing tape

Metal adult hangers

Safety Pins

 

How to prepare clothes for sale   

Hang each individual clothing item on METAL ADULT HANGERS ONLY

           * Plastic hangers break and items end up on the floor

* Some dry cleaners may offer hangers for sale. You can also buy hangers in bulk on sites like Amazon.

* You may find hangers for sale on our Tagging Facebook page from other members who have extras.

  Face hanger opening to the left

  Only sell items as a set if they came that way originally

            * Check to ensure they are the same size and same brand

* When selling sets, hang up each item individually and then ziptie the hangers together

  Do not hang multiple items on one hanger or safety pin items together on one hanger

* Buyers want to be able to see your items

* Safety pinning clothing items together will cause holes in your items and will not sell

Use zip ties or safety pins to secure your items to the hanger if needed

  * Be sure to put the pins through a thick seam or belt loop so it does not make a hole. Your items will not sell with holes!

 

 

How to prepare non-clothing items for sale 

Most non-clothing items are placed on tables to sell

Do not unbox new items. Print out a picture of the item and tape it to the box.

Use Ziploc bags to group small items together or to keep delicate items clean

          * Tape your bags closed with clear packing tape

* Take a picture of the item and tape that to the bag so sellers can see its condition

Use clear saran wrap to keep large rugs or blankets rolled up or to secure boxes

 

Toys/Electronics/Art Supplies: tables only

            Use zip ties or packing tape to keep large pieces together

            Use Ziploc bags or similar clear bags to group small items together

                        * Tape your bags closed with clear packing tape

If your item is disassembled, take a picture of the item and tape it on to the item so that the seller can see its condition

Linens: most items are placed on tables

Racks are available in the linen room to hang large blankets, towels and curtains

Burp cloths, cloth diapers, and baby blankets should be placed in the linen room

Shoes: racks are available

            Zip tie paired shoes together to hang or put in Ziploc bags to set on the floor

                        * Tape your bags closed with clear packing tape

Please remember no more than 5 shoes per sale!

Expensive Items:

          As an option for expensive small items, we offer a more secure table

  * breast pumps, electronics, high dollar toys, etc.

It is a great idea to leave a note (on 8.5 x 11 card stock)  in the item’s regular section that tells buyers that you have this item located in the stroller section for security. You may want to add a photo of your item to this note as well.

 

4. Price items

We recommend pricing all items at 1/4 – 1/3 of the original retail price. This varies according to the brand of your items and the condition they are in. 

If you’re not sure of the original price, think “What would I be excited to buy this item at?” or “What would be a good deal for this item?”

Generally, items should never be priced over 1/3 the original price unless they are new, never used, in the original packaging or with tags. 

KX has no price limits or price requirements, but these are guidelines to help your items sell and to keep our buyers excited to come shop with us

   – For clothing

           Play shirts & shorts: $2-4

           Nicer shirts or shorts: $3-7

           Nice 2-piece outfits: $6-10

Jeans or khakis: $4-8

           Nice dresses: $6-15

           Multiple-piece sets: $10-18

* These are examples for your more common brands, such as Carters, GAP, Ralph Lauren, Children’s Place, Old Navy, Osh Kosh, Gymboree, etc. Boutique and European brands such as Baby Lulu, Baby Nay, Mis Tee V Us, Strasburg, Orient Expressed, Matilda Jane, Peaches N Cream, Baby Sara, etc. could be priced at 30-35% of retail or $2-8 higher than the prices above, depending on their condition.

– For shoes

           Toddler shoes: $4-5

Flip-flops: under $3.

           Current, name-brand shoes in excellent condition: $8-10

           Boutique branded shoes: $10+

   – For equipment

            Average Single Stroller Price: $20-$65

Double strollers and Infant combos are price higher on average.

Cribs: $25-100 depending on their age, style, condition and brand

            Boutique cribs: $100+

            Infant swings: $25 – $65

Highchairs: $25 – $50

            Walkers and Bouncy Seats: $8-25.

Exer-saucers: $10-35.

            Car Seats: $15-50

Pack-n-Plays: $10-50.

 

 

5. Tag Items

Each item you sell must have a tag attached

Only official Kids Exchange tags can be used

NO handwritten tags

 

Helpful items to have

Ink pen

Hole punch

Zip ties

Clear packing tape

Painters tape

How to tag clothes

Write in the numerical size in the top right corner of tag

            * Our racks are organized by number size, not S, M, L

            * Check the manufacturers website for an exact size conversion chart

            * In general, XS = 5/6, S = 7/8, M = 10/12, L = 12/14, & XL means 14/16

Write a brief description of your item on bottom center of tag

* Volunteers will use this information to reunite your tag with your item in case they get separated

* This is also a section where you can write information to help sell your item such as : New, Organic, All pieces present, pet-free home, etc

Hole punch your tag

* Feel free to use hole punch reinforcements on high priced items.  You may also reinforce with clear packing tape around the hole punch

Zip tie your tag to the item

           * We recommend going through a buttonhole, a clothing tag, or a sleeve

           * You may have to get creative to attach your tag to your item!

* Tag MUST be visible from the front torso of the item

* Use safety pins ONLY if there is no place to zip tie (not recommended)

Tagging Guns are not recommended

            * Tagging guns are notorious for causing holes in items

 * Only go through a thick seam or the original tag                                

How to tag books

No size required

Write a brief description of your item on bottom center of tag

* Volunteers will use this information to reunite your tag with your item in case they get separated

* This is also a section where you can write information to help sell your item such as : New, Organic, All pieces present, pet-free home, etc

Attach tags to book cover with tape

           * blue painters tape is preferred because it does not tear book covers   

 

How to tag large items

Use clear packing tape or ziptie your tag to your item

Use multiple tags in various places on your item to ensure the buyer can find your tag

Generally large items should be displayed set up, not folded or broken down, so buyers can inspect the condition of the item

* secure small pieces in Ziploc bags and tape or ziptie to your item

Do not unbox new items. Print out a picture of the item and tape it to the box with your tag

How to tag all other items

If size does not apply, leave top right corner blank.

Write a brief description of your item on bottom center of tag

* Volunteers will use this information to reunite your tag with your item in case they get separated

* This is also a section where you can write information to help sell your item such as: New, Organic, All pieces present, pet-free home, etc

Use zip ties whenever possible to attach your tag to your item

Use clear packing tape to attach your tag to your item

If your items are in a plastic bag, please tape your tag to the outside of the bag.

* Please do not put your tag inside plastic bags as they are hard for buyers to find and difficult for our scanners to read

Do not unbox new items. Print out a picture of the item and tape it to the box with your tag

 

Can I reuse my old tags?

Yes. The date on the tag does not really matter. The only thing you need to check between sales is that your sort number stays the same. If your sort number has changed and you want to pick up your unsold items, you will need to print stickers to place over your old number or reprint your tags. Please do NOT handwrite your new sort number as it is a way items could be stolen at the sale and hard for volunteers to read.

6. Drop off items at the sale

Drop off Schedule can be found here

Monday: Depending on the Fairgrounds schedule, we sometimes have to share our set up time with a show moving out on the same day.  When this happens, we may not be able to accept clothing on Monday nights. Please make sure that you check KX emails that are sent out to all registered consignors to see if the current sale is affected.

Tuesday drop off is for all items, including clothing

* You can drop off as many times as you need, just save your seller’s packet and stickers that you receive when you sign in

 

What to bring

1.     Registration Confirmation Form with one of your tags attached

– The form is included in the confirmation email after you register with KX as a seller

– You can also find the form here

2.   Cart or Wagon OR your Driver’s License to “rent” one of ours

 

Important Rules for Drop off

Place your items in the correct place

           * DO NOT put clothing on the wrong size racks. THEY WILL NOT SELL

* DO NOT toss your items onto random tables. THEY WILL NOT SELL

           * Please help us keep the sale organized for our buyers

           * If you are unsure, ask one of our volunteers or check the Item Locator Map

Do not put items that can fit under tables in the large items area

* If it fits under the tables, it needs to go under tables. 

 

Drop off FAQs

What is a seller’s packet?

            You will receive a packet of important information when you sign in

            Sticker(s) – Wear these during drop off to ID yourself as a seller

            Seller’s bands – required to enter the building during the seller’s sales days

Can I bring helpers?

            Yes. Ask for extra ID stickers at sign in for anyone over 16.

What doors will be open for drop off?

            We will have two doors available for entry. 

You can use either door to access the entire building

            ABC Door – near clothing racks

            DEF Door – near large items

Where do I drop off my items?

There will be an Item Locator Map page available just before drop off begins

            * This map may vary slightly each sale

 

Item specific Drop Off instructions

If you’re unsure about where to drop off, check the Item Locator Map

Clothing 

           Clothing that is on hangers should be placed on the correct size rack

Clothing that is in bags (onesies, socks, accessories, etc) will go on tables

Gender neutral clothing can be placed in either area by size, but we recommend the boys’ side because there are generally less clothes there

Toys/Electronics/Craft Supplies {PICTURE OF TABLES}

            Small items should be placed on the correct table

            Medium sized items should be placed UNDER tables

            If items will not fit under tables, they should go in the large items area

Books 

            Our book room is organized by subject. Please place your books accordingly

* Click here to see the book room labels

            Please place the books in the provided boxes with the spines facing up.

            Provide a cardboard box if you are bringing 10+ books for sale 

* Boxes should be only as tall as your tallest book

* Cut all four of the box flaps off 

* Boxes will be used to display books for ease in shopping.

Puzzles & Games 

Placed spine up to fit as many as possible on the tables

            Once the table is full, please use the provided boxes underneath the table

Shoes 

           Place your shoes on the correct size rack

Shoes must be paired together by ziptie or bag

           Hang your shoes on the provided racks or place on the floor

Costumes {PICTURE OF COSTUME RACK}

            There will be a separate rack for costumes near the dress-up items table

Linens 

            Most linens will be placed on tables in bags

            There will be a rack provided for larger items

            Please place items on top of or under tables as indicated by signs   

Large Items 

            Large items are generally placed in the middle of the building

            These are items that are too large to fit under tables

                        * DO NOT place small items that can fit under tables here!

Generally these items should be set up, not broken down or folded up so buyers can inspect the condition of the item

Strollers 

            We have a special area for strollers for their security

Expensive Items

           As an option for expensive small items, we offer a more secure table

  * breast pumps, electronics, high dollar toys, etc.

It is a great idea to leave a note (on 8.5 x 11 card stock)  in the item’s regular section that tells buyers that you have this item located in the stroller section for security. You may want to add a photo of your item to this note as well. 

 

 

 

7. Shop the Sale as a Seller

Click here for general information about shopping the sale

Sellers receive (2) wristbands to enter the Seller’s Sale, AND advance entry to half price day(s) allowing you & a guest to shop before the public.

           * Check the schedule for dates and times for each sale here

Everyone, including sellers, must register as a shopper on the EventBrite site

           * Go to the home page and click REGISTER TO SHOP

You will receive your seller’s wristbands in your packet at drop off

* All adults must have a wristband to enter the building during the Seller’s Sale. Children and teens under 16 do not need a wristband.

           * Make sure you save your wristbands to use again during half-price days

* If you accidentally lose your wristbands you will need to show the security guard a screenshot of your consignor homepage. This will take extra time and you may lose your place in the entry line.

 

 

8. Pick up unsold items (if you do not want to donate)

Monday morning following the sale all items must be picked up

           * Items that are not picked up on time will be donated

Bring your own cart or wagon OR your Driver’s License to “rent” one of ours

Everything is sorted according to sort numbers. 

* You can find your sort number on the bottom right corner of your tags

You will need to show your consignor homepage at the door to leave with your items

                        

Pick up FAQs

Is there any way to know how much stuff I have left?

            Short answer is no, unless you work the sorting shift on Sunday night.

                      * Click here to find out more about working at KX

* KX will try to post a walkthrough video on the Tagging FB page to show what is left to be picked up

* It is possible to connect with a worker for sort night who will look for your items, but KX does not provide this service

Can someone else pick up for me?

Yes, they will just need your sort number and a screenshot of your consignor homepage

                        * Check the Tagging FB page for individuals providing this service

 

Where to look for your unsold items

1. Check the clothing racks 

* Your clothes will be in a pile labeled with your sort number

2. Check the book room

3. Check tables for toys/electronics/linens/bagged clothing

* Tables are sorted into 1-100, 100s, 200s, etc by sort number

4. Check the lost tag tables and racks

5. Check the large items area and the stroller corral

6. Check the Expensive Items table

 

9. Get Paid!

Please ensure your address is correct by clicking Login at the top of the homepage

Your check will be mailed about two weeks after the Sale

Check the Seller’s Facebook Page for the latest updates on when the check is mailed

 

FAQs

How do I know what items sold?

           There is unfortunately no way for us to provide individual itemized reports.

We can provide a list of how many of your items sold at what price and how many went for full or half price. There is a fee for this service. Please email consignkx@gmail.com for more information or to request a list.

How much do I make?

Sellers make 2/3 of their asking price on each item

The remaining 1/3 goes to pay the expenses of the sale 

A $15 Selling fee is also deducted from each Seller’s check 

* Our expenses include building rent, paid workers, equipment, and more

 

Items to Sell

Clothing

  • Boys and Girls Preemie through size 22
  • No Juniors or Adult Sizes

 

Baby Gates

Basketball Goals

Bean Bag Chairs

Blurays

Bikes and Ride on Toys

Board Games

Books

Bookshelves

Bottles

Bottles

Bouncy Seats

Breast Pumps

Burp Cloths

Car Booster Seats

Car Seat Bases

Car Seats

Changing Table Pads

Changing Tables

Children’s Tents

Cloth Diapers

Cribs

Desks

Diaper Bags

Diaper Genies

Doll Houses

DVDs 

Exersaucers

Gliders & Ottomans

Highchairs

Homeschooling Items

Infant and Kids Towels

Infant Gyms

Infant Swings

Infant Swings

Infant Toys

Infant Tubs

Johnny Jump Ups

Kids Bedding

Kids Electronics

Kids Furniture

Kids Room Decor

Lamps

Lovies / Snuggle Toys

Maternity Books

Nursing Pillows

Nursing Pillows

Nursing Pumps

Onesies

Outdoor Play Equipment

Pack-n-Plays

Port-a-Cribs

Puzzles

Receiving Blankets

Receiving Blankets

Rocking Chairs

Rugs

Sandboxes

Scooters

Shoes

Socks

Sporting Goods

Strollers

Toddler Beds

Toddler Feeding Items

Toddler Potties

Toddler Slides

Toy Boxes

TOYS TOYS TOYS!

Underwear

VHS

Video Games & Systems

Walkers