Kids Exchange Sellers: Important Weather Contingency Plan for Sellers – Please Read
QUICK NOTE SUMMARY – PLEASE READ THE NOTE BELOW IN IT’S ENTIRETY.
- A potentially severe ice storm is expected late Saturday evening through Sunday/Monday.
- Kids Exchange must vacate the Fairgrounds due to the next contracted event; storage is not possible.
- All items must be picked up by Monday at 1:00 PM or they will be donated, per the signed seller agreement.
- Optional early seller pickup is available, with the recommended window Saturday 4:00–8:00 PM (see below for additional pick-up times).
- Picking up early means finding your own items on the sales floor (no sorting by consignor number).
- Leaving items in the sale may result in more sales, but also carries the risk of losing unsold items if weather prevents later pickup.
- If you 100% want items back, Saturday 4:00–8:00 PM is strongly encouraged.
Dear Sellers, we are reaching out with an important update regarding the remainder of this week’s Kids Exchange Consignment Sale at the North Carolina State Fairgrounds.
Forecasts currently indicate a potentially severe ice storm beginning late Saturday evening and continuing into Sunday and possibly Monday. If power is lost and ice remains, travel is predicted to be very hard into next week. There is still a lot that is unknown. Because weather and road safety conditions are outside of our control, we want to communicate early, reduce uncertainty, and provide clear options so each seller can make the best decision for their situation.
Important Context
- Kids Exchange is required to vacate the Fairgrounds due to the next contracted event (the Farm Show), regardless of weather.
- Kids Exchange does not own or operate a building and has no off-site storage for unsold items.
- We are fully subject to Fairgrounds schedules and requirements.
- While item sorting by consignor number is a service we strive to provide, it is never guaranteed and may not be possible during a severe weather event if volunteers and staff cannot safely access the building.
Our sellers are the heart of Kids Exchange, and our priority is providing the best possible options under these circumstances.
Seller Agreement Reminder
As outlined in the seller agreement signed by all sellers:
- All items must be picked up by Monday at 1:00 PM or will be donated to charity, regardless of tag color.
- Kids Exchange staff will be onsite Monday from 10:00 AM–1:00 PM for pickup regardless of weather.
- Item sorting for Monday pickup will depend entirely on weather conditions and volunteer availability on Sunday evening and cannot be guaranteed at this time.
Current Plan (If Weather Allows)
- Half-Price Sale Day will take place on Sunday.
- We have added additional Half-Price public shopping on Saturday from 4:00–8:00 PM because we want your items to sell.
- Volunteers will attempt to sort items Sunday evening if conditions allow.
- Seller pickup remains scheduled for Monday, 10:00 AM–1:00 PM, if weather permits and we are adding additional early pick up options as shown below.
ADDITIONAL PICK-UP PLAN NOW IN PLACE:
*This early pick up is an OPTION and not required.
Due to uncertainty surrounding weather conditions, early seller pickup options are available.
Strongly recommended pickup window:
Saturday from 4:00–8:00 PM
Please avoid picking up before Saturday evening if at all possible, as this allows your items to sell during all half-price shopping periods.
Additional pickup options (if absolutely necessary):
- Friday (today): 6:00–7:00 PM
- Saturday: 11:00 AM–12:00 PM
During early pickup:
- Sellers will locate and remove their own items from the sales floor.
- Items will not be sorted by consignor number.
- Items must be checked out. Please collect your items and come to the Large Items area for checkout. You will exit the side red doors (near the SOLD large items pick up area). We recommend that you park between the Graham Building and the Expo Building or behind the Expo Building to try an avoid the heavy parking for those shopping our 1/2 price sale at the same time as optional Seller pick-up. Please see attached map showing this parking area.
- There is no fine for items with colored seller tags left behind due to weather-related access issues.
Shopping Opportunities
- Volunteer half-price shopping: Saturday at 3:05 PM
- Seller half-price shopping: Saturday at 3:30 PM
- Public half-price shopping: Saturday, 4:00–8:00 PM (plus Sunday 9-5 if weather allows).
Leaving items in the sale through part of the half-price period often results in additional sales, which is why Saturday evening pickup is encouraged when possible.
Bottom Line
If you want to guarantee receiving your unsold items, we strongly encourage pickup on Saturday between 4:00–8:00 PM. If you wait until Monday, weather conditions may prevent safe access, and we cannot guarantee additional pickup opportunities beyond the contracted deadline.
Kids Exchange cannot be held responsible for items left behind once all pickup opportunities have been provided.
Working Together
On a positive note, the Sale thus far has been EXCELLENT. We anticipate that Sellers will be very happy with the amount of their checks. We also anticipate very good Sale days today and Saturday as the weather is not coming in until late Saturday evening.
HOW CAN YOU HELP? All Sellers can help by encouraging your friends to come out and shop and posting / sharing on social media and helping us to drive traffic to the Sale for today and tomorrow. Also make sure your sphere-of-influence knows that we have added additional shopping hours. We are open late tonight until 8pm. Also get the word out that we have moved 1/2 Price Public Shopping to Saturday 4-8pm. Please help us to get the public out to shop 1/2 price on Saturday ahead of you picking up your unsold items and we can all end with a fantastic Sale week.
We appreciate your understanding and flexibility as we navigate this weather-related situation together. Please continue to monitor email, social media, and our website for updates.
With appreciation,
Amy, Julie & Doris
Kids Exchange Consignment Sale
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